Graduate Assistant - University Scheduling and Conference Services
TO APPLY:
Please submit a graduate assistant application form (available at https://cset.mnsu.edu/globalassets/admissions/grad/grad-app-form.pdf), resume, and letter addressing your qualifications for the appointment via email to William.tourville@mnsu.edu.
APPLICATION CLOSE DATE: August 29, 2025
POSITION START DATE: August 3, 2025
RESPONSIBILITIES/JOB DESCRIPTION:
• Room Reservation Management: Coordinating event space bookings for faculty, student organizations, university offices and external clients.
• System Maintenance: Ensuring scheduling databases remain accurate and up to date.
• EMS Contact Updates: Coordinate the maintenance of university and client contacts in Event Management Software platform.
• University Catering Communication: Connect with university catering on all facility resource needs to execute food service catering.
• Analyze Client Feedback: Coordinate, collect, and analyze University Scheduling and Conference Services client satisfaction survey.
• Employee Training: Assist in the training and development of student employees.
• Other duties as assigned: Other administrative and leadership responsibilities as assigned.
REQUIRED QUALIFICATIONS:
- A Bachelor's Degree
- Previous experience working with event management, event planning, conference services, event hospitality, or high-level customer service experience.
- Eligible for admission to a Minnesota State University, Mankato graduate program.
- Appointments are contingent upon acceptance into a graduate program by assistantship start date.
- Admitted to a Minnesota State University, Mankato graduate program by start date.
- Enrolled in a minimum of six (6) graduate credits per semester during assistantship, and in good academic standing.
PREFERRED QUALIFICATIONS:
- Strong preference given to students enrolling in the MBA, Sports Management, Recreation Parks and Leadership Studies, Public Administration and Community Management, or College Student Affairs programs.
- Strong critical thinking skills and attention to detail.
- Ability to quickly assess information and make concise decisions.
- Ability to work independently and as a team member.
- Demonstrated effectiveness in writing skillfully, speaking notably, and listening attentively.
- Experience in developing training programs.
- Present strong leadership and management skills.
- Demonstrated commitment to fostering a diverse working and learning environment.
SALARY/STIPEND: Up to $10,000 plus tuition stipends, dependent upon availability of funds, period of appointment, and assignment. Appointments made after the tenth day of classes are not eligible for a tuition waiver.
RELATED INFORMATION:
Additional information on the Centennial Student Union can be found at: http://csu.www.mnsu.edu. If vacancies occur during the academic year, all applications, including those in the original pool and those received after the initial review date, will be considered. All applications in the pool become inactive on August 30, 2025. Contingent upon satisfactory performance and available funds, there is a possibility that this appointment may be continued beyond the initial period of employment. Additional information on Minnesota State University, Mankato can be found at www.mnsu.edu. Graduate Assistants with a summer appointment must enroll for at least one graduate credit. Additional information about graduate assistantships at Minnesota State University, Mankato and applications are available at: http://grad.msnu.edu/.
Minnesota State System policy requires that graduate assistants must reside within the State of Minnesota for the duration of their appointment.
Additional information on Minnesota State University, Mankato can be found at www.mnsu.edu.
CONTACT
William Tourville, Assistant Director - University Scheduling and Conference Services
Centennial Student Union
Minnesota State University, Mankato
220 Centennial Student Union
Mankato, MN 56001
Phone: 507-389-1192
TTY: 800-627-3529 or 711
Email: William.tourville@mnsu.edu
NOTICE:
In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle, shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.
The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures, and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at http://www.mnsu.edu/safety/. You may also request a paper copy from University Security at 507-389-2111 or by emailing security@mnsu.edu.
Minnesota State University, Mankato has a long-standing commitment to diversity and is actively seeking to nurture and enrich its underrepresented communities. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In accordance with USCIS regulations, successful applicants must be legally able to accept work in the United States. Requests for reasonable accommodation of a disability during the application and/or interview process should be made to the Office of Human Resources, 507-389-2015 (V), 800-627-3529 or 711 (MRS/TTY). This vacancy notice is available in an alternative format upon request. Minnesota State University, Mankato is an affirmative action/equal opportunity University and is a member of the Minnesota State Colleges and Universities System.